Application to the Summer School, Registration Fee, Scholarships
For International Travelers
Venue, Accomodation, Meals
Anyone can apply from January 16th to April 20th: the summer school is targeted for students (specially at a master/PhD level), academics (faculty, researchers and postdoctoral researchers) and professionals.
This school is suitable for all levels, both for people without previous knowledge in Machine Learning, and those wishing to broaden their expertise in this area. It will allow the participants to get in touch with international experts in this field. Exchange of students, joint publications and joint projects will result because of these interactions.
For students, the summer school provides a unique, high-quality, and intensive period of study. It is ideally suited for students currently pursuing, or intending to pursue, research in Machine Learning or related fields. It will also allow research students to present recent research results through poster presentations. For some students registered in Japanese universities, the attendance to the summer school can be rewarded with credits. Please email us to discuss this matter if necessary.
Professionals who use Machine Learning will find that the summer school provides relevant knowledge and exposure to contemporary techniques. In addition, they will benefit by direct interaction with top-notch researchers and knowledge workers. Previous experience indicates that personnel from both the industry as well as national laboratories benefit immensely from the school.
For academics, the summer school is an excellent opportunity to help getting started in research on novel topics in Machine Learning. It provides an ideal forum for networking and discussions. Academics will also benefit from interaction with IT professionals which will lead to a deeper understanding of real life problems.
Please refer to the application section.
The registration fee to attend the summer school is:
Please note that we will only accept online card payments in JPY.
Applicants who have been admitted to the summer school will have to pay the corresponding fees within 2 weeks of receiving their acceptance notification through our payment website, to be announced at a later date.
The registration fee covers the access to all lectures, talks, poster sessions and social events. The registration fee also covers light snacks and drinks during coffee breaks between lectures, as well as light snacks during the poster sessions.
The registration fee does not cover accommodation costs, nor breakfast, lunch and dinner except for what will be provided during social events. Please check the meals section to know more about meal options.
Only students can apply for financial support. Students who have already attended a previous edition of the Machine Learning Summer School cannot apply.
Financial support will be given in priority to students who would not be able to attend the summer school without financial help or a registration fee waiver, despite having an excellent academic background and a previously demonstrated interest in machine learning or any related discipline.
We particularly have in mind students registered in universities with limited means or students travelling from countries far away from Japan.
Please keep in mind that any request for support needs to be addressed and explained by your referee in the reference letter.
We will first screen applicants based on academic background, regardless of their wish to receive support. Once the list of accepted applicants has been decided, we will allocate what amount we have by weighting it based on need.
Financial support will be given to cover partially either or both the registration fee and accommodation costs. If funds are available, partial travel support might also be provided.
Citizens of 61 countries – including most European countries, North and South America as well as many Asian countries – are exempted from visa procedures and will receive directly a tourist short term visa (usually 90 days) upon arrival in Japan. Please refer to the Ministry of Foreign Affairs' official website for more information. If you need a visa, we will provide you with an invitation letter once your application has been accepted.
Arrival in Kyoto is best by train or bus from Kansai Airport (KIX).
Finally, since Tokyo (Haneda) Airport (HND) has now an increasing number of international connections, it is also possible to stop at HND and fly to ITM or KIX (1 hour) or take the bullet train to Kyoto station (3 hours, Keikyu line to Shinagawa + Shinkansen).
These routes (except the HND route) are summarized in the image below, please click on it to get more details.
The MLSS lectures will take place in the main lecture hall of the Law and Economics Faculty, which appears in the map below.
View MLSS in a larger map
This building is right next to the Clock tower building of Kyoto University.
Both are located in the main section of the Yoshida Campus of Kyoto University. Yoshida campus is the historical campus of Kyoto University and is conveniently located within a 5km radius of Kyoto's most prided cultural assets.
We are currently looking for different options to provide basic wi-fi connectivity to attendants. We must however warn you that our bandwidth will only be sufficient to check emails and download slides.
We have prebooked rooms in the following hotels. They are all conveniently located, have english-speaking staff and should provide you with a good level of comfort. The rates provided below are for 1 person. Please go to our Hotel reservation lists page if you would likte to book a room with us.
Coop-Inn is run by the university cooperative and is located in the most central part of Kyoto, a few minutes by walk to the best shopping, dining and nightlife attractions. You will either need to take the bus (25 minutes) or rent a bicycle (available from the hotel for 500 JPY/day, 5-10 minutes) to cover the 3.3 km that lie between the hotel and the MLSS site. Most of the bicycle ride can be done along the Shimogamo river.
Kyoto Palace Side Hotel, 2.5 km from the MLSS site, is located right next to the imperial palace.
Kyoto Travellers Inn, 1.9 km from the MLSS site, is right next to the Heian shrine and close to Sanjo.
Kyoto Heian-no-mori, 1.6 km from the MLSS site, is the closest hotel to the summer school venue.
Hotel Avanshell is about 20 minutes by foot (1.8 km, 5 minutes with a rented bicycle) to the MLSS site. The hotel is conveniently located right next to a shopping mall (Qanat Kyoto, information in Japanese) with many shops (apparel, traditional japanese foods, toys etc.) , meal options (sushi, pizza, many bakeries, food court, etc.) and a large supermarket. The hotel is a few meters from the Takano river, whose riverside is perfect for a stroll/jog. Outside of this complex, the area is very popular with Kyoto University students, with many cheap dining options, but it does not offer any notable nightlife.
If you are able to cycle, we recommend that you rent a bicycle to cover the distance from your hotel to the venue. Weather can be hot and humid in August, but if you ride early in the morning and late in the evening you should be fine. Riding in Kyoto is very pleasant and the city is relatively flat. The bike will also allow you to explore Kyoto conveniently, as most interesting spots are easier to reach by bicycle. Here is a review of your options to rent a bicycle in Kyoto:
Please drive safely and be extra-careful if you have no prior experience of cycling in Japan. When riding, always carry proper identification with you as Police officers sometimes have checkpoints to look for stolen bikes, specially late at night.
Although this rule is not strictly enforced, be aware that it is illegal to ride a bicycle under the influence of alcohol.
Finally, take extra-precautions: some streets in Kyoto are very narrow and are shared by pedestrians, bicycles and cars without strict delimitations.
You can also use Kyoto's bus system, which is air conditioned and very reliable. The closest bus stop to the MLSS site is Kyodai SeimonMae (京大正門前) as can be seen on section A2 of this map. From Avanshell, you can take lines 31, 65 or 206. From Coop-Inn you can use line 31. The ride will cost you approximately 200 JPY.
A very convenient option for small groups will be taxi pooling. There will be taxis close to your hotels, as well as inside the university. Up to 4 passengers can ride a taxi. From Hotel Avanshell the trip fare should not exceed 700 JPY. From Coop-Inn expect about 1,100 JPY. Divided by 4 this can be a far more convenient option than the bus.
Kyoto has a wide selection of hotels and youth hostels. For those who prefer to select accommodation on their own, a good selection of hotels and hostels is listed in the TripAdvisor website for Kyoto. You can also check rates and book a hotel through Rakuten Travel. Rates for some youth hostels go as low as 2.500 JPY day. Please email us if you need assistance or advice to book a youth hostel.
However, Heian-no-Mori does not offer internet connection, neither in its rooms nor in the lobby.
There are quite a few places you can rent a phone from, notably at the airport, but we recommend rentafonejapan which is a local company and can provide you a student discount (3.900 JPY for your whole stay).
keep in mind that plenty of local students and attendants will be able to guide you and provide you with advice on meal options.
The university cafeteria is a safe bet for students traveling on a tight budget. It has a large and diversified selection of japanese food and foreign food with some vegetarian options, is rarely crowded by this time of the year and will provide you with a meal for an average meal price of 500 JPY or less.
The Hyakumanben area also has many budget options (from 500 to 1,000 JPY per meal) since this is the area where students usually hang out.
A typical meal in a more sophisticated restaurant costs from 1,000 to 2,000 JPY for lunch and 2,500 to 5,000 JPY for dinner. More to the south, the areas around Gion and Pontocho street are very famous for both upscale restaurants and more reasonable choices.